Programme Coordinator

Duty station: Mogadishu, Somalia with frequent travel to field  

Type of appointment: Fixed term (National Position)

Contract duration: 12 months with possibility of renewal

Work schedule: Full-time (40 hours per week)

Reports to: Area Manager

Start date: As soon as possible

Deadline for applications: 21 December 2024

JOB PURPOSE:

The Programme Coordinator provides programmatic support to Oxfam’s South-Central Somalia in the day-to day management of programmes through assessments, projects design, implementation to the projects closure. The role involves partner management, people management, budget management and coordination with key stakeholders. The Programme Coordinator will work on delivering assigned projects on time in line with donor and Oxfam requirements and reporting.

Key Responsibilities:

1. Programme Coordination and Management

• In close collaboration with Area Manager and the thematic technical Leads, contribute to project design, proposal development and donor reporting for projects within South and Central regions.

• Coordinate effective, efficient and timely implementation of all projects according to agreed annual work plans, contracts, budgets and donor requirements. 

• Support management and coordination with partner on project activities and ensuring compliance with Oxfam and donor policies.

• Organize and lead project kick off and closure meetings, prepare project work plan, staffing needs and procurement plans.

• Support in conducting MEAL activities in coordination with the Programme Quality Manager, ensure relevant beneficiary data is collected, compiled, analyzed and distributed. Relevant assessments are conducted timely to feed projects design and informed decisions. 

• In coordination with the Area Manager, regularly monitor budgets to ensure there is no overspending or underspending and flag any issues in a timely manner.

• Continuously liaise with implementing partners to ensure their compliance with Oxfam and donor regulations in programme implementation, beneficiary targeting, reporting, etc.    

2. Team Support

• Line manages staff as required by the projects and role and provide sound and technical line management.

• Remain a proactive member of the area management team to be a champion of safeguarding and feminist principles.

• Work with the support team to ensure necessary programme support.

3. Reporting

• Draft and/or review project deliverables including reports to donor, and ensure project reports are timely received, assessed and recorded in the system using info form.

• Assist the Area Manager, Technical Leads, Business Development Manager on donor reporting.

• Ensure the quality and timely development of monthly and quarterly reports based on partners’ project updates.

• Provide support to partners ensuring timely and quality reports.

4. Representation

• In close coordination with the Area Manager, support building and maintaining good relations with key stakeholders including Local Authorities, UN/INGOs, ABCs and Clusters.

5. Oxfam General

• Actively participate in the implementation of performance management including objective setting, performance review, upward feedback and personal development plans.

• Ensure implementation of Oxfam operational policies, procedures and guidelines, especially with respect to promote gender equality, in all aspects of Oxfam’s work.

• As an active member of Oxfam’s team, participate in staff meetings, planning sessions and on-going liaising as needed.

• Make sound decisions using technical knowledge, a good understanding of the team and the facilities of the team.

• Ensure cooperative and respectful communication with staff and local partners, including female members, as well as other external actors to support Oxfam’s efforts, such as with respect to advocacy and positioning Oxfam in the humanitarian community.

• Continuously analyses contextual information to inform and execute appropriate planning.

• Supervise and provide coaching to partners and junior staff to enhance their capacity building and technical specialization.

• Use community led approach informed by the knowledge of power relations within the community and understanding that not all community members hold the same power. By doing so, ensure adequate participation of community members at risk of exclusion in line with Oxfam’s core principle of equitable participation in humanitarian efforts.

• Monitor feedback from community members and ensure equal access by those at risk of exclusion.

• Ensure feedback/complaints are addressed promptly by Oxfam.

SKILLS AND COMPETENCIES

Essential

• University graduate, preferably from Social Sciences, with the focus on Rural Development, Economics, Humanitarian Aid Management, Environmental Studies, Agriculture, Gender Studies, and similar.

• At least five years’ experience in the field of humanitarian aid management, preferably with an INGO/LNNGO/UN in Somalia.

• Experience of working as part of a technical team sin sectors such as inclusive WASH, EFSL, Protection, Resilience Building.

• Excellent project management skills and practical experience, including budget management, coordination with partners and reporting. 

• Experience in monitoring projects implemented by local partners in remote and insecure areas. Ability to employ both physical and remote monitoring and partner coaching models.

• Experience in developing briefs, reports and similar documents in Somali and English.

• Understanding methodologies related to MEAL, such as developing theory of change, data collection methods, logical frameworks, etc.

• Ability to prioritise work and apply time management skills in delivering tasks in timely manner.

• Proactive in approaching challenges and finding solutions and able to work in a team and/or independently.

• with minimum supervision.

• Ability and willingness to travel and work in difficult conditions.

• Proficiency in MS Office.

• Fluent in English and Somali (writing, reading, speaking).

• Thinking and understanding:

  • Good understanding of how I/NGOs in South-Central Somalia operate. Familiar with administrative areas and authorities in South-Central Somalia.

  • Knowledge of South-Central Somalia ’s context in terms of its political, economic, and social trends.

  • Ability to analyse complex contexts, monitor change and translate into appropriate strategic planning and advocacy.

  Working effectively with others:

  • Committed to diversity within the team and ability to maintain cooperative relationships with members from diverse cultural backgrounds.

  • Demonstrated commitment to humanitarian principles and Oxfam’s core principles, including commitment to promoting gender equality in all aspects of Oxfam’s efforts.

  • Demonstrated collaborative approach including working with government actors/officials applying negotiation skills and diplomacy.

Leading others:

• Proven leadership skills including challenging, motivating and developing a team through periods of change.

• Ability to work with others to develop vision into strategy and communicate and influence this to a wider audience.

• Ability to create the environment to enable others to achieve their objectives and to be able to develop their skills and abilities.

Desirable:

Technical expertise in advocacy and influencing and facilitating trainings.

How to apply

APPLY NOW!

https://jobs.oxfamnovib.nl/job/Mogadishu-%28SOM_MOG%29-Programme-Coordinator/1149815601/

• Do you believe that this is the job you are looking for? Then we would love to receive your application! Be aware that only applications received before the closing date (21 December 2024) and submitted via our application portal will be taken into consideration.

ADDITIONAL INFORMATION (STANDARD FOOTER)

• Only applications received before the closing date 21 December 2024” and submitted via our application portal will be considered.

• Only applicants shortlisted for a post will be contacted.

• This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.

• At the time of a contract offer, it is necessary for Oxfam Somalia to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.